Fundraising Terms and Conditions

General terms and conditions

• Every fundraising event must be run in accordance with all applicable laws. It is the sole responsibility of the Event Organiser(s) to ensure that the event complies with all respects of the law and with applicable requirements of SVP.
• Approval to repeat an event must be requested from SVP.
• SVP will assist with your event only by way of offering advice and guidance. The overall running of the event, including expenses, promotion, insurance, record-keeping, and management is your responsibility.
• SVP insurance does not extend to external fundraising events - we would advise that prior to your event you must seek independent insurance advice.
• Please contact your local Garda station for guidance on any legal permits that you may require for your event.
• If you are holding a raffle where the sale of tickets is to the general public, outside of guests you may have at your event, you should contact your Garda Station to obtain a permit.
• With regard to door-to-door calls, you may only do so provided you know the resident and these calls are only conducted during daylight hours.
• Regarding the sale of CDs, books, calendars and other similar items, ALL requests for same must have prior approval from the SVP region to benefit from the sale of the said item.
• SVP cannot provide direct marketing and PR for your event, but you can create your own online fundraising event page on our website
• You must advise the Society of any changes to the details of your event provided on fundraising event page setup form prior to the event taking place.

Authority to fundraise for SVP

In order to get authority to fundraise for the Society of St. Vincent de Paul you must:

• Be 18 years or over (if under 18 years of age, you will need permission from a parent/guardian)
• Complete the online or offline application form prior to the event.
• Please do not advertise this event until you have received approval from SVP.

Use of Society of St. Vincent de Paul’s name & logos

• The name of your event must not have SVP in the title. The event may only use SVP name & logo to advise that the event will benefit SVP. To this end SVP are only a beneficiary of the event. For example: ‘(Title of Event) to benefit SVP’ or ‘in aid of SVP’
• Prior approval must be obtained from the Society of St. Vincent de Paul for any printed materials, media publications or advertisements associated with the event. If the fundraising event is a national event National Office must give this approval, otherwise approval must come from the Regional Office where the fundraising event is to be held
• You must contact Society of St. Vincent de Paul National Office or Regional Office (depending on where the fundraising event is to be held) prior to the event to gain approval for the use of the SVP Logo. If approval is given by SVP, we will provide the appropriate version of the logo. Please note that our logo must not be copied from other sources.

Cash handling and banking

• In your own interest and to adhere to auditor requirements, it is required that a minimum of two adults be present to count and return the proceeds from the event.
• Please note that all net proceeds from the event must be submitted to SVP within 30 days of completion of the event. You may donate the funds online, at the bank, or to your local SVP. In accordance with best practice under the 2009 Charities Act a full set of accounts of income and expenditure should be submitted with your return.

Disclaimer

To the fullest extent allowed by law, the Event Organisers agree to:

• Release SVP from claims and demands of any kind arising from or related, directly, or indirectly, to the fundraising event; and
• Indemnify and hold harmless SVP from any and all liability resulting from loss, damage or injury of any kind and in any way connected, directly or indirectly, with the fundraising event.

If, in the sole opinion of SVP, an Event Organiser does not, in advance of the event, obtain necessary or prudent insurance cover and/or any required permit for the event (from SVP or from any other person), SVP reserves the right to withdraw or decline any association with the event, without giving prior notice to the Event Organiser. If that happens, SVP may also publicise the fact that SVP is not in any way associated with or endorsing the event.

SVP’s insurance does not apply to the fundraising event. In particular, it does not cover loss, damage or harm to any person organising, assisting with or participating in the fundraising event or to the property of any such person or any other person. Whether the fundraising event involves use of public parks, public areas or private property, SVP does not accept any responsibility for any damage that may arise from or be caused (directly or indirectly) by such fundraising event. We recommend strongly that Event Organisers seek independent insurance advice prior to organising an event.